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Reconciliation

6 posts

A stack of cheque-like cards piling into a dark tray labelled Undeposited, with the exit route drawn as a faint dotted line ending in a no-entry symbol.
Guides

Undeposited Funds in QuickBooks: what it's for, and how it gets stuck

The account everyone has a growing balance in and nobody set up on purpose. What Undeposited Funds is actually solving, why it fills up, and how to clear it safely.

By FynexRead more →Two identical transaction cards overlapping at slight angles showing the same amount, with a dark circular badge reading times two.
Guides

Duplicate transactions: why bank feeds create them and how to stop it

Duplicates are the top cause of reconciliation failure in QuickBooks and Xero. Where they come from, how to find them in under a minute, and which copy to delete.

By FynexRead more →Three horizontal balance bars of different lengths stacked on a white card, with a violet bracket marking the gap between two of them.
Guides

Your Xero reconciliation doesn't match the bank. Here's the order to check

Three balances, and they disagree. Which one is wrong, how to tell, and the Xero-specific traps — bank rules, date boundaries and import overlaps — that cause most of it.

By FynexRead more →Two document cards side by side, one headed Bank and one headed Ledger, separated by a dark circular badge showing a not-equals sign.
Guides

QuickBooks won't reconcile: the discrepancy checklist, in order

Your QuickBooks reconciliation is off and the difference won't clear. The five causes, ranked by how often they're the real one, and the order to check them in.

By FynexRead more →A blueprint-style schematic drawn in mint line-work on deep violet: three incoming payment tickets on the left route into a circular agent node, which routes on to three open invoices on the right — two connections solid and annotated MATCHED · POSTED, the third dashed and annotated PROPOSED.
Guides

What an AI reconciliation agent actually does

Reconciliation automation, explained: rules match the clean payments, AI handles the ambiguous — no reference, split, short, many-to-one — and a human approves.

By Valeria VahorovskaRead more →A single payment card fanning out through a dark matching node into three payout legs — seller, commission and partner — each stamped with the same sale number, with a fourth violet row flagged as an exception.
Guides

Automating marketplace payout reconciliation: match every leg to the sale

Reconciling split settlements by hand eats Fridays. Why marketplace payout reconciliation is slow at scale, and what automated matching actually does about it.

By Valeria VahorovskaRead more →
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